Privacy Policy


Privacy Policy

This is the Privacy Policy of Arts@Trinity and it applies to this website. Wherever you see “A@T” “we” “us” “our” on this website or in this Privacy Policy, this means Arts@Trinity. Unless you have otherwise given us permission to share your data with third parties, we will only share your data as described below.
In conjunction with any applicable Terms & Conditions of Use of this Website, this policy sets out the basis on which any personal data you provide will be collected, processed and stored by us. Please read it carefully. By visiting this Website you are accepting and consenting to the practices described in this Privacy Policy which may be amended from time to time. If you use the Website after we have published such changes, you will be agreeing to be bound by those changes. If you do not agree to be bound by this policy at any time, you should not use the Website. For the purposes of the Data Protection Act 1998 (the “Act”), the data controller is Arts@Trinity, Holy Trinity Church Boar Lane, Leeds. LS1 6HW.

You must be at least 13 years old to register with us. Please do not provide any of your details to us if you are under 13 years old. If you are between the ages of 13 and 16 please ensure that you have your parent’s or guardian’s consent to register and/or before you provide any personal data to the Website. Users without this consent are not allowed to provide us with personal data. If we become aware that you are under 13 and are attempting to or have submitted personal data via the Website, or that you are between the ages of 13 and 16 and are attempting to or have submitted personal data via the Website without your parent/guardian's permission, we will not accept such information and we will take steps to remove such information from our records. This may involve us having to access and verify your age and other relevant details.

What data we collect about you and why

  • When you use the Website, there are different ways we and any service providers who assist us in managing the Website gather information about you. When you register with us, we ask for information such as your name, email address, postal address and contact details. We keep a record of this information and any other information relating to you that we may obtain from our suppliers or other third parties. This record will be stored and processed in the United Kingdom and other countries (see below). All this is necessary for us to recognise you, provide you with the services or information you have requested from us and, where appropriate, to maintain your account with us. In addition to the uses described below, we may also use this information to improve our platform and prevent or detect abuses of our Website. You may also be required to provide personal data to order products or participate in one of our online forums or communities. You are under no obligation to provide such data. However, if you should choose to withhold requested information, we may not be able to provide you with certain services.
  • We keep a record of any electronic correspondence you send us. This helps us to keep track of any problems or concerns you may have had with our Website or services.
  • If retail opportunities are provided, when you place an order, a third party payment processor will collect a credit card number or other payment account number. This record will be stored and processed in the United Kingdom and other countries (see further below).
  • Please note that sometimes on particular web pages on the Website we will require you to provide additional personal data. When we do this we will specify further on these web pages why we are collecting this data and how we will use it.
  • All payments transactions will be encrypted.

Analysis Tools and our use of cookies

We currently use analytic companies (such as Google Analytics) to analyse how visitors use our Website and to find ways of improving it. To do this, we use Web beacons, pixel tags, clear GIFs and cookies on the Website; these are text files that collect and log site user behaviour information including IP addresses (the number automatically assigned to your computer by your Internet Service Provider) in an anonymous form. The information collected is transmitted to the relevant analytic companies and used to compile statistical reports for us. The information concerned is not used to track or collect any information which may be used to identify a particular individual. All information is used and held anonymously.

We may also use cookies and other technologies to optimise your experience on the Website. Cookies are pieces of information that a website transfers to your hard drive to store and sometimes track information about you. Cookies can be used to recognise users when they return and may help us to customise the Website for you based on your preferences. Cookies may also be used to identify the user’s geographic location and enable us to restrict particular services to users in certain countries. Although they do identify a user's computer, cookies do not personally identify users and passwords and credit card information are not stored in cookies.

We control how the data collected from our cookies and other technologies may and may not be used. If you do not want to help us to learn how to improve our Website, products, offers and marketing strategy, you can "opt-out" of our ability to analyse such data and disable cookies by modifying the settings in your browser. Please note that this might affect some functionality on the Website. For more information about cookies and how to disable them, please go to

Third-party advertisers on the Website may use cookies and other technologies in their advertisements for statistical purposes; we have no control over cookies placed by third parties.

How we store data about you

In order to communicate with you about local events, offers and opportunities and other news, the data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for the UK or for one of our suppliers. Such entities and staff may be engaged in, among other things: preparing and sending newsletters to which you subscribe; the fulfilment of your orders; the processing of payment details; and the provision of support services. The laws of some countries may not provide the same levels of protection of personal data as your home country, particularly if you are resident in the EEA. By submitting data, you agree to the collection, transfer, storage and processing of data about you for the purposes described in this policy. A@T will take reasonable steps to ensure that data about you is treated securely in accordance with this Privacy Policy, and that all information you provide to us is stored on our secure servers or those of our service providers.


Where we have given you (or you have chosen) a password to access the Website, you are responsible for keeping this password confidential. Please do not share the password with anyone. We will never contact you and ask for your password.

How we use personal data about you

All the information we collect via our Website, or through correspondence with you, is used to provide you with any information, products or services you have requested, to operate A@T’s business and to improve the services and products that we offer you. We will use personal data about you for purposes such as:

  • managing the Website and access to it so that it is presented in the most effective way for you and your computer;
  • dealing with orders and accounts for the supply of our goods and services;
  • planning and managing A@T’s business activities, including analysing users’ preferences;
  • research for A@T regarding user’s preferences;
  • to measure or understand the effectiveness of advertising we serve to you and others and to help deliver relevant advertising to you;
  • providing you with information about the products and services we offer (subject to your preferences where possible);
  • providing you with information about specially selected third party products and services (if you consent to receive such information on registration);
  • notifying you of any changes to our products and services;
  • providing you with password reminders or to notify you that a particular service has been suspended for maintenance; and
  • processing and dealing with any complaints or enquiries made by you.

As described above data may be shared within A@T. There are only a limited number of circumstances in which we may share with others some or all of the data about you that we hold; these are set out below.

  • With local agents and other third parties who assist us in the services we provide to you by, for example, hosting sites warehouse and delivery services, or sending emails on our behalf, and with retail partners on the Website. In these instances, we provide them with only the information that they will need to perform their function. A@T requires these third parties to comply with A@T’s instructions and requires them not to use any personal data for their own business purposes.
  • In the event that our business assets are ever sold to, or purchased by, another company (our data records are part of our business which would be transferred).
  • With our joint partners.
  • Where you have expressed an interest in one or more particular artists and have consented to the sharing of information with any such artist(s), we may share personal data about you with such artists and their representatives. Such artists may use this information to contact you regarding products, programs, services and promotions that the artists believe may be of interest to you. We do not control, and are not responsible for, artists’ use of personal data. If you decide that you no longer wish A@T to be able to share personal data with artists and their representatives, please see the section on opting-out below.
  • If we are under a duty to disclose or share personal data about you in order to comply with any legal obligation, at the request of relevant regulatory or governmental authorities, pursuant to a subpoena or comparable binding request, or in order to enforce or apply our Terms & Conditions of Use of this Website, or to protect the rights, property or safety of A@T, its customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and risk.
  • We may make available services such as message boards, chat functionality and blogs, to which you are able to post information and materials. Please note that any information you disclose through such services or otherwise on the Website becomes public information, and may be available to visitors to the Website and to the general public. In addition, when you choose to make a posting on such services certain personal data will be available for other users to view. We urge you to exercise discretion and caution when deciding to disclose personal data about you, or any other information, on the Website. We are not responsible for the use by any third party of any personal data you voluntarily disclose through any such services or otherwise on the website.
  • With your express consent.

So far as practicable we will seek to ensure that each disclosure will be subject to an obligation of confidentiality.

We may also share anonymised, aggregated data, such as access statistics, with third parties such as advertisers. This will not involve the identification of individuals.
When and how we communicate with you and how you can opt-out from receiving future communications or from our sharing personal data about you.
We may use the information we collect to contact you by post, email and telephone (including automated calls, and by SMS text messages and other multimedia electronic messages such as picture messaging) so as to contact you:

  • for internal purposes such as auditing, data analysis and to collect information on your purchase history;
  • in relation to the functioning of any services you have signed up for in order to ensure that we can deliver the services to you;
  • to provide you with further information;
  • in relation to any contribution you have made to the Website, e.g. on our message boards;
  • to invite you to participate in surveys about our services (participation is always voluntary);
  • for marketing purposes subject to any elections that you have made in this respect;
  • about a submission you have made to the Website, including any content you provide;
  • for analytics and search engine providers that assist with the improvement and optimisation of our site.

We will not send you unsolicited premium rate SMS messages (which are SMS messages you pay to receive), although your service provider may impose a charge on messages that you receive. Please check with your service provider for details. You will be given the opportunity to opt-out of receiving such marketing information at the point when your details are collected. All promotional information from us will come with instructions on how to opt-out from receiving further information in the future.

You can tell us not to contact you or share the information with a third party either at initial registration or later through updates. We may occasionally contact you about products and services we feel may be of interest to you. This contact will only come from us (or our agents) and only if you have indicated that you do not object to these offers. If you would prefer to no longer receive marketing-related messages from us, or if you would prefer that we not share personal data about you with any of our joint venture partners or artists, you may opt-out of receiving messages from us or from our future sharing of information about you by following the unsubscribe instructions in the latest such message you have received, or alternatively contact us via We will endeavour to comply with your request as soon as reasonably practicable. Please keep in mind that if you opt-out of receiving promotional messages from this Website, we will continue to send you transactional messages and important account-related information regarding this Website or services offered through this Website. We also will continue to honour your requests regarding promotional communications from other A@T websites for which you have subscribed.

Please note that if you opt-out as described above, we will not be able to remove personal data about you from the databases of joint venture partners or any artists with which we have already shared personal data about you (i.e., to which we have already provided personal data about you as of the date that we implement your opt-out request). If you wish to cease receiving marketing-related messages from such joint venture partners or any artists, please contact such joint venture partners or any artists directly or utilize any opt-out mechanisms set out in their respective privacy policies or marketing-related messages.

Data over the Internet and other websites

The Internet is a global network and, therefore, there are times when data about you travels globally and may not always be completely secure. If you provide us with data over the Internet, this will be at your own risk. By using the Website, you agree and authorise us to process data in this way. However, please be assured that we use commercially reasonable procedures and security features to prevent unauthorised access to data about you.

Where the Website contains links to third party websites, please note that these have been included for convenience only. Neither A@T nor any of its affiliated companies, controls the content of any linked site and any personal data collected by such sites will be subject to the privacy policy of the third party operating that site. Please read any such third party’s policy carefully before providing any personal data on such websites.

We sometimes may offer content (e.g., competitions, sweepstakes, or promotions) sponsored by or co-branded with identified third parties. By virtue of these relationships, the third parties may obtain personally identifiable information that you voluntarily submit to participate in the Website activity. We are not responsible for and have no control over these third parties' use of this information. However, we will notify you at the time of requesting personally identifiable information if these third parties will obtain such information.

We may use third parties to present or serve the advertisements that you may see on the Website. This Privacy Policy does not cover any use of data that a third party ad server may have collected from you.

Offensive or inappropriate content

If you post or send offensive, inappropriate or objectionable content anywhere on or to the Website, or otherwise engage in any disruptive behaviour on the Website, we may use the personal data we hold about you to stop such behaviour. Where we reasonably believe that you are or may be in breach of any applicable laws (for example, but without limitation, content you have posted may be defamatory), we may use the personal data we hold to inform relevant third parties such as your employer, school email/Internet provider or law enforcement agencies about the content and your behaviour.

Legal disclaimer

We are not responsible nor will be liable to you in any way for events beyond our direct control and because of the complex and constantly changing nature of our technology and business, we cannot guarantee nor do we represent that our performance will be error free, and to the maximum extent permitted by law we will not be liable for any direct, indirect, incidental, consequential or punitive damages or other loss suffered by you and relating to the use or release of your personal data.

How long we will hold personal data about you

We will hold personal data about you on our systems for as long as is necessary for the relevant service, or as long as is set out in any relevant contract you hold with A@T, subject to any applicable laws and/or regulations. In the case that you wish to cancel your registration as a member of the Website once an account is deleted, people cannot use the personal data about you other than for administrative purposes, but it stays on the system for a period of one year for administration purposes before being deleted.

Where you contribute to the Website, we will generally only keep your content for as long as is reasonably required for the purpose(s) for which it was submitted.

Further Information;

How to contact us

If you have questions about personal data relating to you, or our privacy policy, or wish to change or update data we hold about you, please contact us at To see all of the information we have about you, and to correct any inaccuracies, change your options in relation to the information you wish to receive or to cancel your registration, please write to The Director, Arts@Trinity, Holy Trinity Church, Boar Lane, Leeds. LS1 6HW. Any access request may be subject to a fee of £15 to meet our costs in providing these details. Residents of the United States may send questions and communications regarding personal data and our privacy policy

Any changes we make to our privacy policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy.

Cookie Policy

This is the Cookie Policy of Arts@Trinity (collectively "Arts@Trinity", A@T, "we", "us"), which applies to this website (the Website).
In conjunction with any applicable Terms & Conditions of use and the Privacy Policy, this Cookie Policy describes the cookies we use, explains why we use cookies, and how we deal with the information collected. It also explains how cookies enable the Website to function properly and why you will not be able to experience the full functionality of the Website if you disable the use of cookies.

By using this website you give us your consent to the use of cookies as set out in this Cookie Policy.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer, if you agree. Cookies contain certain information that is transferred to your computer’s hard drive.

The use of cookies described in this Cookie Policy may be amended from time to time. We may, specifically, amend our list of cookies from time to time. If you use the Website after we have published such changes, you will be agreeing to be bound by those changes. If you do not consent to the use our cookies at any time, please see the section below "How do I disable cookies".

Here is a list of the main cookies we use from time to time, and what each cookie is used for. You’ll also find information about the cookies our business partners use below.
Strictly necessary Cookies

These are cookies that are required for the operation of our website. They include for example cookies that enable you to log in or use a shopping cart.

First Party Cookies

The following cookies are used to improve the Website and do not contain any personal information that would allow us to identify you (such as your name or other contact details).
Permission cookies-accepted (Permission Cookie)

This cookie is set once you have pressed the "x" button to tell us you have accepted the use of cookies on our website and to stop us from showing you the message again.
JSESSIONID (Really important cookies)

This cookie allows our web servers to respond to your actions on the Website such as remembering items in your shopping basket or preferred method of payment. The Website wouldn’t work for you without it.

Google Analytics - _utma, _utmb, _utmc, utmz (Analytics)

We use analytics software to help analyse use of our website. These cookies enable us to collect standard internet log information and visitor behaviour, such as new visitor numbers, interactions and paths through our website, response to our marketing campaigns and browser usage, all in an anonymous form. This information is important to help us understand how people use our website, how our website is performing and to make it as easy to use and useful as possible. Google stores the information collected by the cookie on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using any Arts@Trinity website, you consent to the processing of data about you by Google in the manner and for the purposes set out above

Third Party Cookies

Arts@Trinity does not control the dissemination of these cookies. - psc, uid, uit, uvc, _atuvc

For more information refer to AddThis Privacy & Data Practices

Analytics / Content Sharing

We use these cookies to enable us to better understand our visitors, such as which web page you came from, which type of browser you are using and your general geographic location. It also gives you a simple way to share content or links across the social web and tells us how many visitors are sharing content. These recognize and count the number of visitors and see how visitors move around our site when they are using it. They help us improve the way our website works by ensuring that users are finding what they are looking for easily.

For more information refer to Google's Privacy & Terms

PayPal payment method cookies

PayPal place cookies to recognise you as a PayPal customer, customize the PayPal services, content and advertising, measure promotional effectiveness, collect information about your computer or other access device to mitigate risk, help prevent fraud and promote trust and safety.

For further information refer to PayPal's Privacy Policy

Twitter - _twitter_sess, guest_id, k, original_referer

Twitter place cookies which allow users of Arts@Trinity websites, who have already logged into Twitter, to quickly share information via the Twitter social network without having to log into Twitter again.

For further information refer to Twitter's Privacy Policy

Facebook - fbm_242310465851916, fbsr_242310465851916, c_user, datr, locale

Facebook place cookies which allow users of Arts@Trinity websites, who have already logged into Facebook, to quickly share information via the Facebook social network without having to log into Facebook again. Facebook uses these cookies to make the site easier to use, to personalise the user experience, to improve the ads that you see and to protect you from malicious activity.

For further information refer to Facebook's Data Use Policy

Webgains - wgs, wgdc, wgc, wgi

We use Webgains cookies to remember when you click on or view an ad during the same browser session. It will also de-duplicate clicks from the same source.
For more information refer to Webgains Cookies

The Website displays video content using Adobe Flash Player. Adobe uses Flash cookies (also known as Local Shared Objects) to help improve your experience as a user and save your preferences. Flash cookies are stored on your Device in much the same way as usual cookies, but your browser manages them differently. If you wish to disable or delete a Flash cookie, see Adobe Flashplayer Security Settings. Please bear in mind though, that if you disable Flash cookies for the Website you'll be unable to access certain types of content on the Website, such as videos.

We sometimes carry embedded "Like" and "Share" buttons to enable users of the Website to easily share articles through a number of popular social networks such as Facebook and Twitter. These sites may set a cookie when you are also logged in to their service. We do not control the dissemination of these cookies and you should check the relevant third party website for more information about these.

We also sometimes embed content from websites such as YouTube or Flickr. As a result, when you visit a page with content embedded from these websites you may be presented with cookies from these websites. We do not control the dissemination of these cookies. You should check the relevant third party website for more information about these.
Third-party advertisers on the Website may use cookies and other technologies in their advertisements for statistical purposes; we have no control over cookies placed on the Website by third parties.

URL shortening

If you shorten Arts@Trinity URLs, for example on Twitter or Facebook, and use the SmartURL service to do so, Arts@Trinity works with SmartURL to rebrand some links e.g. a link. Arts@Trinity web products or phone apps sometimes offer features that allow users to share links with social networks and Arts@Trinity shortens that URL using the SmartURL service. Also Arts@Trinity shortens links to online stores like the iTunes Music Store using the SmartURL service. SmartURL provides Arts@Trinity with anonymised, aggregated statistics relating to use of a shortened Arts@Trinity URL, for example by telling us how many times it has been clicked on. Arts@Trinity does not have access to the IP address of your computer collected by SmartURL when you use its service or any other identifiable information about you. Nor does SmartURL have any access to data collected on an Arts@Trinity website. For more information see SmartURL's privacy policy.
Accepting these cookies is a precondition of using the Website, so please be aware that if you restrict or prevent them, we cannot promise how the Website will work for you.

How do I disable cookies?

You can accept or stop cookies from being stored on your Device by modifying the settings in your browser. Please refer to your browser instructions or the "Help" function within your browser to show you how. However, you may not be able to use all the interactive features of the Website if cookies are disabled.
To opt out of being tracked by Google Analytics across all websites visit
Further information about cookies

For more information about how to see what cookies have been set and how to manage and delete them, please go to

The internet advertising industry has also produced a guide to online privacy and behavioural advertising, please see